Forms and Sample Letters

For Administrators

Forms

Forms Received from Academic Personnel

Forms Received from Administrative Affairs

Forms Received from Human Resource Services

Forms Received from the IRS

  • W-4 Form .pdf (Adobe PDF Document)
    Used for new employees or name, address, or withholding changes.

Forms Received from the Self-Insurance Program

Forms Received from the USCIS

  • I-9 .pdf (Adobe PDF Document)
    Government form required of new employees to identify citizenship status and identity.

Forms Received from the University of Florida

  • Application for Leave Request .pdf (Adobe PDF Document)
    Rarely used form for requesting leave. Most faculty will use the on-line leave module
  • Florida Retirement System Certification Form .pdf (Adobe PDF Document)
    This form is used for all new hires to obtain information regarding current or former participation in the Florida Retirement System (FRS).
  • Forms Received from the UF Compliance Office
    • HIPAA Confidentiality Statement .pdf (Adobe PDF Document)
      Used for all new employees and for existing employees on a yearly basis to ensure HIPAA compliance.
    • HIPAA Training Instructions for New Hires .pdf (Adobe PDF Document)
      Used for all NEW employees to ensure HIPAA compliance - New employees will complete training once they have access to MyUFL (generally within 10 days of hire). All UF employees are then required to complete HIPAA training again every year in MyUFL.
  • Forms Received from UF Human Resources
  • Forms Received from UF Payroll
  • Forms Received from the UF Self Insurance Program
    • Community Service Activity Form .pdf (Adobe PDF Document)
      Used to disclose employees Community Service activities. After chair signature, all forms should be sent to Administrative Affairs for processing. New disclosure should be submitted as they occur.
    • Disclosure of Outside Activity Form .pdf (Adobe PDF Document)
      Used to disclose employee activities outside of their University scope of work. All forms should be sent to Administrative Affairs for processing. New disclosure should be submitted as they occur. All other disclosures should be resubmitted annually.
  • Forms Received from UF Tax Services

Sample Letters