WEDNESDAY, SEPTEMBER 16 4:40 – 6:30 PM
UFHSCJ AI Scholar Days Poster Reception
Wednesday afternoon we kick off AI Scholars Day with our poster reception. Faculty, residents, fellows, students, administrators, and staff across the medical education continuum and health science disciplines are invited to share and shape work related to artificial intelligence. Registration for the poster reception limited to 150.
Poster Reception: Call for Proposals
Submissions may feature research studies, teaching innovations, educational programs, quality improvement or advances in practice. To support both dissemination of completed work and collaborative development of emerging ideas, the poster reception will include two distinct poster formats:
- Traditional Poster Session – Share What You’ve Learned
Designed for completed or well-developed projects that involve artificial intelligence, this format highlights findings, outcomes, and evidence-based insights. Presenters will engage attendees in one-on-one conversations and in-depth discussions, showcasing results and lessons learned from their work. - “Blue Sky“ Interactive Poster Session – Shape What Comes Next
Designed for early-stage idea development around AI, this format emphasizes collaboration, exploration, and co-creation. Presenters will engage participants as “collaborative visionaries,” inviting feedback, testing possibilities, and refining concepts through active dialogue, structured interaction, and networking.
Not sure which to choose?
- If your proposal answers “What did you find?” → submit a Traditional Poster
- If your proposal asks “How can we move this idea forward?” → submit a “Blue Sky” Interactive Poster
Key Dates
Info Sessions/Q&A: Link to Zoom Session
- Monday, June 8th 12:15-12:45 pm or
- Wednesday, June 10th 12:15-12:45 pm or
- Friday, June 12th 12:15-12:45 pm or
- Tuesday, June 16th 12:15-12:45 pm
Proposal Submission Deadline: Wednesday, July 29, 2026
Accepted proposals notified to prepare for Poster Reception: Monday, August 10, 2026
AI Scholar Days Poster Reception: Wednesday, September 16, 2026, 4:30-6:30 pm
Proposal Submission Criteria – Traditional Poster Session
This traditional poster session an opportunity to showcase completed or well-developed work related to artificial intelligence. Submissions may include new or ongoing studies, innovative teaching strategies, educational programs, quality improvement, or advances in professional practice. This format emphasizes sharing outcomes and expertise. In this format, the poster serves as a polished representation of finished or near-finished work, with the presenter acting as the subject-matter expert.
Submissions Instructions for Traditional Poster Session
Submit to the Traditional Poster Session if your work is complete or sufficiently developed to report outcomes, findings, or evaluated results. Use the structure below to develop your proposal.
Title
- Provide a clear, descriptive title that reflects the completed or near-completed work.
Abstract (50-word maximum)
- Summarize your study, project, or program, including its purpose and key findings or outcomes. Accepted abstracts will describe results or insights, not just intent or ideas. If accepted, this abstract will be included in the event program.
Description (800-word maximum)
- Problem Statement: Clearly state the issue or gap your work addresses. (150-character maximum, including spaces)
- Rationale: Ground your work in literature, prior research, or documented need. (1,000-character maximum, including spaces)
- Methods: Describe your approach in sufficient detail to demonstrate rigor, including participants, design, implementation, and analysis. Submissions should reflect a defined methodology – not a proposed or hypothetical approach. (1,500-character maximum, including spaces)
- Results & Findings: Present data, outcomes, or evaluative insights from your work. Submissions that do not yet have results or evaluation data may be
better suited for the “Blue Sky” session. (1,500-character maximum, including spaces) - Lessons Learned: Discuss implications, limitations, and next steps based on your findings. (350-character maximum, including spaces)
Reference List (Does not count toward the proposal word limit)
- Include relevant references supporting your work.
Best fit for this session:
- Completed studies or pilots with results
- Fully implemented educational programs or interventions
- Evaluated innovations with measurable outcomes
- Mature work ready for dissemination and critique
Proposal Submission Criteria – “Blue Sky” Interactive Poster Session
The “Blue Sky” Interactive Poster Session reimagines the traditional poster format into one that is a collaborative, participatory experience. Posters function as an “active canvas,” intentionally incorporating open space for dialogue, brainstorming, and real-time feedback.
Submission Instructions for “Blue Sky” Interactive Poster Session
Submit to the “Blue Sky” Interactive Poster Session if your work is early-stage, exploratory, or seeking input. This format is intended for ideas that are not yet fully formed and would benefit from community insight, feedback, or co-development. Use the structure below to develop your proposal.
The BIG Question
- Frame your work as an open-ended, forward-looking challenge (e.g., “How might we…?” or “What would it take to…?”). Submissions framed as completed studies or finalized conclusions are not appropriate for this format.
Abstract (50-word maximum)
- Summarize your concept, including the problem space and what you are hoping to explore or build. If accepted, this abstract will be included in the conference program.
Description (800-word maximum)
- The Seed/Concept: Describe your starting point: the problem, gap, or emerging idea, and your current stage of development. This should emphasize what is known so far – not polished results. (1,500-character maximum, including spaces)
- Future Vision: Articulate your aspirational goal or “Blue Sky” outcome – what could this become with the right insights, partners, or resources? (1,500-character maximum, including spaces)
- Crowdsourcing Needs: Clearly specify the types of feedback, expertise, or collaboration you are seeking. Strong proposals will explicitly invite audience participation and outline how their input will shape the work.
Reference List (Does not count toward the proposal word limit)
- Include relevant references that inform your concept.
Best fit for this session:
- Early-stage innovations or pilot ideas
- Conceptual or “what if” explorations
- Projects seeking feedback, collaborators, or direction
Proposal Review Criteria
This event emphasizes sharing, learning, and meaningful interaction among healthcare professionals and industry leaders in AI. Engagement and participation are valued across both session types. All proposals will be reviewed by members of the local AI Taskforce using the criteria below.
Traditional Posters
Reviewers will evaluate the extent to which the proposal reflects completed or well-developed work with evidence-based findings.
- Relevance & Importance
Is the topic clearly relevant to AI in education or healthcare practice? Does it address a meaningful
problem or gap? - Rigor & Methodological Quality
Is the study, program, project, or innovation design clearly described and appropriate? Are the
methods sufficiently explained? Does the work extend beyond a proposed or conceptual approach? - Results & Evidence
Are actual results, findings, or evaluation data presented? Are conclusions clearly supported
by evidence? - Clarity & Organization
Are all required sections complete, aligned, and internally consistent?
“Blue Sky” Interactive Posters
Reviewers will evaluate the extent to which the proposal supports exploration, collaboration, and idea development.
- Creativity & Vision
Does the proposal present a compelling, forward-thinking idea? Is the “Big Question” engaging,
clear, and appropriately open-ended? - Relevance & Potential Impact
Is the idea meaningful to AI in education or practice? Does it address an emerging, novel, or
important challenge? - Developmental Appropriateness
Is the work clearly early-stage, in progress, or exploratory? Does it appropriately avoid presenting
itself as a completed study with finalized results? - Clarity of Future Direction
Does the proposal articulate a clear “Blue Sky” vision? At this stage, the sky is the limit! - Engagement & Crowdsourcing Potential (Distinguishing Criterion)
Does the presenter clearly identify the types of input, feedback, or collaboration they are seeking?
Reviewers may recommend a change between session types if a proposal is strong but better aligned with the other format.
Proposal Submission Deadline: Wednesday, July 22, 2026
Accepted proposals notified to prepare for Poster Reception: Monday, August 10, 2026